How many guests will actually show up?
Turn your RSVP list into a real headcount: expected attendance, no-shows, how much food to plan for and how many RSVPs to accept.
Expected headcount
59
Likely between 48 and 70
Expected no-shows
51
Out of everyone who RSVPed Going or Maybe
Plan food and drinks for
70
The top of the range, so nobody goes hungry
Accept Going RSVPs up to
88
To fill 60 spots at a 60% show-up rate
The starting rates are rough rules of thumb, not research. The best numbers are your own: compare check-ins with RSVPs over your last few events and put those rates in instead.
Valore sends the reminders, nudges the Maybes, runs the waitlist and checks guests in, so you learn your real show-up rate. Free to host.
Frequently asked questions
Hosting is free, so the fastest way to find out is to create your first event.
How many people who RSVP actually show up?
It varies a lot by event. Free events usually lose more Going RSVPs than paid ones, and Maybes show up far less often than Goings. The calculator starts from rough rates you can adjust; your own check-in numbers from past events are the most reliable guide.
How do I reduce no-shows?
Ask a question at registration, send a reminder that asks guests to confirm, nudge the Maybes a few days out, use a waitlist, and consider a small ticket price. Valore does the reminders, nudges and waitlist for you automatically.
Should I overbook my event?
If your venue has a hard capacity, accept RSVPs up to the number the calculator gives you and keep a waitlist for the rest. When someone cancels, the next person on the waitlist gets in.
How do I track my real show-up rate?
Check guests in at the door. Valore's QR check-in records who arrived, so after a few events you can compare check-ins with RSVPs and plan around the real number.
